Indications for participation in the hybrid sessions
- The online participants must follow the indications in the virtual area.
- The in-person speakers will find the floor map with the room's location by clicking on the session on the interactive programme.
- They must copy their presentations on the desktop on the designated onsite rooms PCs and then share them on Zoom.
- The PCs have a touch screen with a webcam, mobile support and an omnidirectional desk microphone that collects the sound around the PC desk. The speakers must move the screen to show the area from where they will be standing to be visible from Zoom.
- Please verify with the online conference assistant (identified as "Angel" on Zoom) that the virtual attendees can hear you and see you.
- The slides can be passed by touching the screen, so the speakers do not need to move.
Indications for the chairs of the hybrid sessions
- The chairs of the hybrid sessions can be in-person or online. The in-person speakers should follow the indications above to make sure that the onsite part runs smoothly.
- If you are a virtual chair of a hybrid session, please make sure that you can communicate with the in-person speakers and guide them through the process. In case of problems, please inform the Angel in the Zoom room as soon as possible so that they request onsite conference staff to assist.
- Please be in the room 5-10 minutes before the session starts to prepare it.
- Make sure that the PC is connected to the Zoom room associated with your assigned room. Otherwise, please follow the indications to access the virtual area with your user.
- Get in touch with the Zoom room Angel to double-check that the virtual participants can hear and see the room.
- With the help of the Angel, please identify the virtual and in-person speakers and require the in-person participant to copy their presentations on the desktop on the conference rooms PCs and make sure that they work.
- The PCs have a touch screen with a webcam, mobile support and an omnidirectional desk microphone that collects the sound around the PC desk. You can move the screen to show the area from where you will present the session to be visible from Zoom.
- The rooms will have an extra microphone that you can use to intervene and to pass to the in-person participants who wish to make questions or remarks. Please make sure that everybody who talks far from the PC desk uses the microphone, or gets closer to the desk, so that the virtual participants can hear them. Please move the PC screen as well to show to the webcam who is talking if needed.
- Read and follow the indications for general chairs of the virtual sessions.
